Larimer County Moves to Google Apps in Just 3 Days

While most people watched fireworks over the July 4th weekend, the Larimer County government used the holiday to switch all our employees to Google Apps. With this “big bang” approach, it took just three days for us to migrate our 1,800 employees and over four million email messages to Google’s web-based email and collaboration applications. As a result of this rapid switch, the county saved impl
ementation costs, improved mobile access to information, and provided employees with new and innovative applications to help us do our jobs.

Of course, careful planning and preparation were key to making this fast move to the cloud. We did a detailed comparison of Google Apps and several on-premise solutions and found Google delivered the best value and features. We had 100 county employees pilot the applications for six weeks, which allowed us to identify and resolve issues in advance of the big migration. And we took advantage of the contract put in place by the Colorado Statewide Internet Portal Authority (SIPA) and Denver-based Google Apps partner Tempus Nova.

By switching to Google from our prior on-premise Novell Groupwise system, Larimer County benefits in many ways. We initially expect to save $50,000-$75,000 annually in server and support costs, and hope to save even more in the future as we take advantage of more capabilities of Google Apps; these are important savings for a county facing challenging budget circumstances.

Los Angeles Saves $5M with Google

When the City of Los Angeles decided to move all of its 34,000 city employees on to a new email system, the decision was not taken lightly. After calling for proposals and carefully evaluating over 14 different ones, The Information Technology Agency decided to revamp the city government’s email technology by adopting Google Apps. This decision was reviewed and discussed by the Los Angeles City Council which, after a healthy debate, voted unanimously to move forward with Google.

Using Google Apps for Government is generating real savings for the City of Los Angeles in a tight budget climate. Moving to Google is freeing up nearly 100 servers that were used for its existing email system, lowering electricity bills by almost $750,000 over five years. In total, the City of Los Angeles projects a savings of $5.5 million over the next five years. This is valuable budget that can be rededicated to other city efforts during tight fiscal times.

The new system is generating real benefits in terms of worker productivity. With easier remote access, employees can access their information from any computer with an internet connection, as well as from their mobile phones. They are better able to collaborate on documents and projects online. And the expanded storage capabilities of Google give employees a 25GB email inbox, substantially more than they have today, saving them from having to make difficult decisions about which emails to keep or delete.

The city also benefits from Google’s world-class security, reliability & availability.  Los Angeles found Google’s system availability of 99.9 percent and service levels for response in the event of an issue to be equivalent – if not better – to what the city could provide for themselves.  And in the event of an earthquake — a very realistic possibility in the City of Angeles — Google’s disaster recovery

For the City of Los Angeles, going Google is saving money, improving security and increasing productivity.

Orlando Cuts Email Costs by Over 60%

Like many cities, the City of Orlando was facing an aging infrastructure, sharp budget cuts, and high demand for advanced IT solutions such as mobile access to email. Furthermore, the city’s IT department was slashed from 84 workers to 69 in a single year. Orlando was forced to do more with less. So they turned to Google Apps.

Orlando was able to transition all of its 3,000 employees to Google Apps in just a few short months. Now Google servers store all city email, and Google technicians in Google data centers make sure it runs smoothly. Thanks to its greater resources, Google can keep city data — including sensitive email from law-enforcement and legal personnel — even more secure than the city could on its own.

The City of Orlando determined that keeping its current system would cost an estimated $133 per employee per year – or $399,000 plus the cost of annual software licenses. Google charges $50 per user, delivering a savings of over 60 percent.